Manager Public Records
Reference: Manager Public Records
Location: Washington, United States
Sector: Executive Positions
Job Type: Full Time
Date Posted: 07/07/2017
Recruiter: Tacoma Public Schools
Expected Start Date:
Salary Level: $74,044 - $87,941 DOE
Union/Days per year: Exempt 260 work days, 12
Benefits: This job has the full range of
benefits offered by Tacoma Public Schools.
Under the general administrative direction of the General Counsel,
this position provides legal assistance, analytical and
administrative staff support, and coordination on behalf of the
legal services office on a wide variety of legal issues that affect
employees and students of the Tacoma Public School District;
conducts investigations of alleged employee and student misconduct;
manages public records requests and facilitates records management
for the Tacoma Public School District.
1. Works with the General Counsel, other in-house counsel,
and outside counsel to respond to discovery requests in
litigation/administrative proceedings; gathers records and
information for and coordinates responses to interrogatories and
requests for production; drafts responses to complaints and agency
requests for information; communicates with opposing counsel,
pro-se litigants, hearing officers, administrative agencies and
others as directed; monitors and adheres to case specific
2. Interviews and prepares witnesses and materials for
trials, arbitrations, and administrative/personnel/student
hearings; prepares materials for hearings/proceedings, including
witness and exhibit lists and related notebooks; attends interviews
with agency investigators, as directed; prepares litigation
reports; drafts other affidavits/declarations, briefs, motions,
findings and settlement agreements.
3. Researches issues; gathers data, conducts interviews,
does legal research as applicable; drafts responses/memoranda for
General Counsel, School Board, and Superintendent or other
administrators, as needed.
4. Advises the General Counsel and other in-house counsel
about situations or potential problems that may lead to litigation,
and provides follow-up as directed.
5. Gathers and reviews information in response to
subpoenas duces tecum; advises parents and employees regarding
disclosure of records; notifies counsel and provides requested
materials; advises and provides training to District personnel
regarding release of student records.
6. Ensures compliance to the Tacoma Public School District
with the Washington Public Records Act (PRA), including, but not
a.)Receives and logs all oral or written
requests for disclosure of public records; evaluates requests,
seeks clarification as needed and determines estimated time for
b.)Provides initial responses to requests
within five business days; provides notification that additional
time is needed as appropriate to the request; coordinates
record/data gathering; reviews records; notifies third parties as
appropriate; determines applicable exemptions under the PRA and
other applicable laws/case law; makes necessary redactions;
c.)Copies records or provides access to
records; provides copies of records for disclosure; prepares cover
letters or emails to the requester citing specific exemptions
and/or redactions; maintains complete files of public records
requests with the District's responses;
d.)Consults with General Counsel or
Assistant General Counsel throughout the process and to determine
clarification of legal issues regarding each request as needed.
Provides assistance to District counsel if legal action
e.)Recommends processes to ensure and assist
in compliance with the PRA.
7. Facilitates Tacoma Public School's records retention
program; updates appropriate administrators, regarding records
retention schedules and their obligations regarding records to be
retained related to anticipated, threatened or pending litigation
and coordinates with appropriate staff, including, but not limited
to school personnel, department heads, technology and support
staff, regarding records retention; recommends processes/procedures
to ensure compliance with records retention requirements.
8. Prepares written updates to the General Counsel
regarding developments in case law and statutory provisions
relating to public records, recommends policy/regulation/procedures
relating to compliance with PRA and records retention issues;
provides assistance and training to District staff regarding PRA
and records retention obligations.
9. Responds to citizens and staff regarding legal and
District procedures or refers to other staff or agencies as
appropriate; consults with appropriate personnel for the purpose of
ensuring that appropriate assistance/referral is being
1. Maintains and updates knowledge and skills required for
success in the position by participating in professional
development activities as needed or as assigned; stays current in
practices and research on matters for assigned
2. Manages special projects and performs related duties as
OTHER JOB DUTIES:
Education and Experience:
Bachelor's degree in law, business, public administration, or a
related field with emphasis on research and analysis from an
accredited college or university and five years of experience as a
paralegal, preferably in a school district setting; or any
combination of experience and training which provides the applicant
with the knowledge, skills, and ability required to perform the
Knowledge Skills and Abilities:
Knowledge of and skill in investigation techniques and legal
Knowledge of state and federal laws, including the Washington
Public Records Act.
Skill in obtaining, clarifying, analyzing and exchanging
Skill in effective written and oral communication.
Skill in making training presentations.
Ability to effectively work with detail.
Ability to gather and analyze data and make
Ability to develop and monitor budgets.
Ability to coordinate multiple activities, prioritize work
efforts, manage competing time demands, shift priorities to meet
immediate needs and focus on critical items, meet deadlines.
Ability to work under pressure.
Ability to maintain confidentiality.
Ability to establish and maintain effective working
relationships with a variety of people in a multi-cultural, diverse
Ability to be an effective team member, is cooperative
Ability to marshal resources (people, material, support,
funding) to get things done; garner cooperation of others.
Required Licenses/Special Requirements:
Must maintain all licenses and certifications as a condition of
Valid Washington State driver's license.
Office environment with frequent use of keyboard (computer),
sitting, standing, walking, bending/stooping/kneeling; experiences
frequent interruptions; often required to shift tasks and
priorities to meet immediate needs; manage competing time demands,
experiences occasional contacts with distraught and angry people;
required to travel to Tacoma Public School and community sites;
occasionally required to travel out of town; required to work
extended hours as needed; required to lift, push or carry materials
up to 30 pounds.
Job Locator Number: D0118
This job description is not an employment agreement or
contract. Tacoma School District administration has the exclusive
right to alter this job description at any time without notice. The
statements contained herein reflect general details as necessary to
describe the primary functions of this job, the level of knowledge
and skill typically required and the scope of responsibility, but
should not be considered an all-inclusive listing of work
requirements. Individuals may perform other duties as assigned
including work in other functional areas to cover absences or
relief, to equalize peak work periods or otherwise balance the
Tacoma Public Schools does not discriminate in any programs or
activities on the basis of sex, race, creed, religion, color,
national origin, age, veteran or military status, sexual
orientation, gender expression or identity, disability, or the use
of a trained dog guide or service animal and provides equal access
to the Boy Scouts and other designated youth groups. The following
employees have been designated to handle questions and complaints
of alleged discrimination: Civil Rights Coordinator: Lisa Nolan,
, ; Title
IX Coordinator: Jennifer Kubista, , ; and
504 Coordinator: John Page, , .
Address: P.O. Box 1357, Tacoma, WA 98401-1357.
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